Accountancy

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By-Laws

DEPARTMENT OF ACCOUNTANCY

 

ARTICLE I. NAME

The name of this assembly shall be the Faculty of the Department of Accountancy, an academic unit in the College of Business, University of Illinois at Urbana-Champaign.

ARTICLE II. PURPOSE

The purpose of these bylaws is to promote the orderly conduct of the business of the Department. These bylaws supplement the University Statutes. If they conflict with the Statutes, the Statutes shall prevail. In addition, Robert's Rules of Order Revised shall apply to the extent that its provisions are not inconsistent with the University Statutes or these bylaws.

ARTICLE III. FACULTY

Members of the faculty

For governance purposes the term faculty as used in these bylaws refers to those who have the right to vote in elections, to speak and vote in faculty meetings, and to serve on elected Department committees. The faculty comprises all persons on the Department staff with the rank or title of professor, associate professor, assistant professor, or instructor who are tenured or receiving probationary credit toward tenure, and who have at least a fifty percent appointment in the Department.

Faculty role in governance

As the responsible body in the teaching, research, and scholarly activities of the Department, the faculty has inherent rights and interests in academic programs, policy, and governance. The faculty shall receive reports and approve recommendations on Department mission, graduate and undergraduate degrees and programs, and general program curricula prior to their implementation.

ARTICLE IV. CHAIR

The chair of the faculty meetings shall be the Head of the Department of Accountancy or the Head's designated representative. In addition to presiding at faculty meetings, the Head or the Head's designated representative shall be the official custodian of all minutes and other records of faculty meetings.

ARTICLE V. MEETINGS

Regular Meetings

The Head shall call at least one regular meeting of the faculty during each academic semester.

The agenda for each meeting shall be prepared by the Head or the Head's designated representative. Any member of the faculty may request that specific items of business be placed on the agenda. Omission of such an item from the agenda shall not prevent its introduction from the floor as new business. Items introduced from the floor as new business shall be held over to the next meeting, regular or special, for action.

At least ten working days before each meeting, written notice of the meeting including the tentative agenda shall be sent to each member of the faculty. At least five working days before the meeting, the final agenda shall be distributed to each member of the faculty and a copy shall be posted in the Office of the Head.

Special Meetings

A special meeting of the faculty may be called by the Head or by the Department Advisory Committee and shall be so designated. A notice including the agenda of the meeting shall be sent to each member of the faculty at least five working days before the meeting, and only items specifically identified on the agenda may be considered.

Quorum

The quorum for regular or special meetings of the faculty shall be at least fifty percent of the total number of faculty members who are on duty in residence. The term on duty in residence as used in these bylaws refers to those faculty who are performing normal duties as assigned by the Department, are not on sabbatical or other leaves of absence, and not on appointment to another unit.

Attendance and Participation at Faculty Meetings

Faculty meetings shall be open to the public. Lecturers, instructors, and those holding visiting and adjunct appointments in the Department are invited to attend faculty meetings.

Voting

At regular or special meetings of the faculty, only those faculty present may vote. Voting shall be by secret ballot when requested by any faculty member.

ARTICLE VI. EXECUTIVE AND ADMINISTRATIVE OFFICERS

Chief Executive Officer

In accordance with the University Statutes, the Department shall be organized with a Head. The Department Head shall be the chief executive officer of the Department and shall have all of the rights, duties, and responsibilities assigned to department heads as stated in the University Statutes. 

The Head of the Department shall hold the rank of professor, be tenured, have a full time appointment in the Department, and be on duty in residence. 

The performance of the Head shall be evaluated by the Department at least once every five years. This evaluation shall be conducted by the Department Advisory Committee who shall make a recommendation to the Dean regarding the continued service of the Head. As one component of this evaluation, views shall be solicited from the faculty.

Other Executive Officers

At the discretion of the Head and after consultation with the Department Advisory Committee, the Head may appoint other executive officers to participate in the administration of the department. These officers may include Assistant Head(s) of the Department and Associate Head(s) of the Department. Other executive officers shall be members of the Department faculty, hold the rank of professor or associate professor, be tenured, have a full time appointment in the Department, and be on duty in residence.

Administrative Officers

At the discretion of the Head and after consultation with the Department Advisory Committee, the Head may appoint other officers to participate in the administration of the department. Directors of the Department's various academic programs shall be members of the Department faculty, lecturer, or visiting status and be on duty in residence.

ARTICLE VII. COMMITTEES

Enumeration and Classification of Committees. 

The Department committees shall include:

  • The elected committees consisting of the Advisory Committee, the Promotion and Tenure Committee, the Professorship Committee, and the Academic Integrity Committee. 
  • Appointed standing committees created by resolution of the faculty or by action of the Head. 
  • Ad hoc committees created by resolution of the faculty or by action of the Head.
  • Attendance at Meetings of Department Committees

Department Committees shall ordinarily hold their meetings open to members of the faculty but may close a meeting by a majority vote of the committee while discussing and acting on items that would otherwise be seriously and adversely affected by the presence of others. Faculty members who visit an open meeting of a committee may speak at the pleasure of the committee.

Annual Reports

Each committee shall report its activities annually to the faculty. Written copies of their reports shall be submitted by committee chairs to the Head by August 20, and such reports shall be distributed to the faculty at least five working days before the regular fall semester meeting of the faculty.

Advisory Committee

The Advisory Committee shall be composed of the Head and four elected members.

The Head is the chair but need not be present at every meeting. In the absence of the Head, the Head's designated representative shall chair the committee.

The four elected members of the Advisory Committee shall hold the rank of professor or associate professor and be tenured, have a full-time appointment in the Department, be on duty in residence and not be Executive Officers of the Department, the College, or the University during the period in which they serve as members of the Advisory Committee. 

Members of the Accountancy faculty elected to the College Executive Committee but not concurrently elected as members of the Advisory Committee shall be ex officio members of the Advisory Committee. As ex officio members, these individuals shall have the same rights and privileges with respect to Advisory Committee meetings as elected members with the exception that they shall not vote on matters considered by the Advisory Committee.

The Head may appoint other executive officers as defined in Article VI, Section 2, as ex officio members of the Advisory Committee. As ex officio members, these individuals shall have the same rights and privileges as elected members with the exception that they shall not vote on matters considered by the Advisory Committee.

Among the functions of the Advisory Committee are the following:

  • Serve as the primary advisory committee to the Head for matters other than promotion and tenure;
  • Advise the Dean of the College concerning appointment of the Head;
  • Evaluate the performance of the Head as required in Article VI, Section 1. b.;
  • At the request of the Dean, evaluate the annual performance of the Head;
  • On its own initiative or when requested by the Head, schedule a special faculty meeting and prepare the agenda;
  • Advise the Head on the preparation of the budget;
  • Provide for the orderly voicing of suggestions for the good of the department;
  • Recommend procedures and committees that will encourage faculty participation in formulating policy, and coordinate the work of the standing committees;
  • Review and make recommendations to the Head for hiring faculty, academic profes-sionals, and staff;
  • Review and make recommendations to the Head for compensation, awards, and grants to individual faculty members, academic professionals, and staff, including annual evaluation of each individual;
  • Review and make recommendations to the Head about departmental compliance with existing policies;
  • Perform such other tasks as may be assigned to it by the Head or by resolution of the faculty.
Procedures

Preparation of the agenda for each Advisory Committee meeting is the responsibility of the Head. A quorum for meetings shall be a majority of the elected members of the committee.

Faculty members may submit agenda items for committee consideration by directing them to the Head.

Minutes of each Advisory Committee meeting shall be placed on file in the Head's office and made accessible to any faculty member of the Department upon request. 

Promotion and Tenure Committee

The Promotion and Tenure Committee shall be composed of the Head and at least four elected members. At least three elected members shall hold the rank of professor with tenure. No member shall serve on the committee in a year that they are reviewed for promotion or in a year that they serve on the College of Business Executive Committee.

Elected members of the Advisory Committee shall be deemed elected members of the Promotion and Tenure Committee.

A special election shall be held to extend the committee to meet the membership requirements. All members shall have a full-time appointment in the Department, be on duty in residence, hold the rank of professor or associate professor, be tenured, and other than the Head, not be Executive Officers of the Department, the College, or the University during the period in which they serve as members of committee.

Members of the Promotion and Tenure Committee who hold the rank of associate professor shall not participate in promotion and tenure matters relating to individuals who are being considered for promotion to the rank of professor or who hold the rank of professor and are being considered for the award of tenure.

The Head is the chair but need not be present at every meeting. In the absence of the Head, the Head's designated representative shall chair the committee.

Among the functions of the Promotion and Tenure Committee are the following:

Review faculty candidates for promotion and tenure and make recommendations to the Head of the Department, the Dean of the College of Business, and the Provost of the University.

Review candidates for faculty membership and make recommendations for rank and tenure to the Head of the Department, the Dean of the College Business, and the Provost of the University.

Performance reviews for purposes of evaluating progress toward promotion and tenure shall be conducted at least every three years for non-tenured faculty members and tenured faculty members who do not hold the rank of professor.

Professorship Committee

The Professorship Committee shall be composed of the following members:

  • The Head of the Department;
  • The Dean of the College of Commerce and Business Administration;
  • A representative nominated by the agency that funded or is funding the professorship being considered for award, provided that such an agency exists; and
  • An elected faculty member who shall hold the rank of professor, be tenured and hold a professorship. In the event that the funding agency does not exist or elects not to nominate a representative, the committee shall include a second elected faculty member who shall hold the rank of professor, be tenured and hold a professorship. Both elected members shall have a full-time appointment in the Department, be on duty in residence and not be Executive Officers of the Department, the College, or the University during the period in which they serve as members of the committee.

The Head is the chair but need not be present at every meeting. In the absence of the Head, the Head's designated representative shall chair the committee.

The Professorship Committee shall review candidates nominated by the Head and make recommendations for professorship appointments to the Head of the Department, the Dean of the College of Commerce and Business Administration and the Provost of the University. 

Academic Integrity Committee

The Academic Integrity Committee shall be composed of four elected members. Any member of the faculty may serve on this committee provided that they be on duty in residence and not be Executive Officers of the Department, the College, or the University during the period in which they serve as members of the committee.

The chair of the committee shall be elected by the committee from among its members.

Among the functions of the Academic Integrity Committee are the following:

  • Serve as the capricious grading review committee required by the Rule on Academic Integrity of the Code on Campus Affairs and Handbook of Policies and Regulations Applying to All Students.
  • Seek ways to encourage the observance of the highest standards of academic integrity by the faculty and students.
Standing Committees

Each standing committee shall be composed of at least four members appointed by the Head after consultation with the Advisory Committee. Any member of the faculty may serve on these committees provided that they be on duty in residence and not be Executive Officers of the Department, the College, or the University during the period in which they serve as members of the Committee. The Head may appoint lecturers and student representatives to standing committees.

The chair of each standing committee shall be appointed by the Head after consultation with the Advisory Committee.

The functions of the standing committees shall be assigned to them by the Head or by resolution of the faculty.

ARTICLE VIII. ELECTIONS

General Rules

Mechanics of elections shall be handled by the staff of the Head's office under the supervision of the Head or the Head's designated representative.

The Head shall determine the eligible voters and eligible nominees in accordance with Article III and the appropriate sections of Article VII.

The Head shall ascertain that each candidate whose name is to appear on the election ballot meets the requirements for membership on the committee being elected and is willing to serve if elected.

Service on an elected committee shall be limited to two consecutive terms. Any person who serves for such a period is then ineligible to serve on that committee for a period of time equal to the length of that committee's term of service.

Unless otherwise indicated in these Bylaws, ties shall be broken by the toss of a coin supervised by the Head.

Upon receipt of a letter of resignation or other evidence satisfactory to the Head that there is a vacancy on an elected committee, a special election shall be called to fill the unexpired term of the vacancy.

Advisory Committee Elections

Elected members of the Advisory Committee shall serve staggered two-year terms with half of the members being elected each year.

The Advisory Committee shall be elected by secret written mail ballots, which shall consist of a nominating and a final ballot. Balloting shall be completed and results announced by April 30 preceding the academic year in which the members are to serve on the committee.

Ballots shall be mailed to campus addresses only, including those sent to faculty members on sabbatical or other leave.

A list of eligible candidates shall be distributed to the faculty for making nominations. Each faculty member may cast up to two nominating votes divided as he/she chooses among candidates named on the nominating list provided that only whole votes shall be counted.

The final election ballot shall include the four candidates from the nominating list receiving the highest number of votes. Each faculty member may cast up to two final votes divided as he/she chooses among candidates named on the final ballot provided that only whole votes shall be counted. The two individuals with the highest number of votes on the final ballot shall serve on the Committee for the following two academic years.

Other Committee Elections

Additional members on the Promotion and Tenure Committee, as required by Article VII, Section 5. a. 2, shall be elected by special secret written ballot, which shall consist of a single stage and employ a cumulative voting mechanism. The results of the election shall be announced by June 1 preceeding the academic year in which the members are to serve on the Committee.

A list of eligible candidates shall be distributed to the faculty as a ballot and each faculty member may cast votes up to the number of members to be elected divided as he or she chooses among candidates named on the ballot provided that only whole votes shall be counted. Eligibility depends upon the reason for the special election. If the reason is to meet the requirement to have at least three individuals who hold the rank of professor, the eligible candidates are individuals who hold the rank of professor and otherwise meet the requirements for committee membership.

The individual(s) with the highest number of votes shall be additional member(s) of the Promotion and Tenure Committee for the following two academic years, provided that the number of additional members shall be equal to the number of members to be elected through special election.

Faculty members of the Professorship Committee, as defined in Article VII Section 6. a. 4, shall be elected by secret written ballot, which shall consist of a single stage and employ a non-cumulative voting mechanism. The results of the election shall be announced by June 1 preceeding the academic year in which the members are to serve on the Committee. A list of eligible candidates shall be distributed to the faculty as a ballot and each faculty member may cast one vote among candidates named on the ballot.

The individual with the highest number of votes shall serve as the primary faculty member of the Committee for the following academic year. The individual with the second highest number of votes shall serve as the alternate faculty member of the Committee for the following academic year

Members of the Academic Integrity Committee shall be elected by secret written ballot, which shall consist of a single stage and employ a non-cumulative voting mechanism. The results of the election shall be announced by June 1 preceeding the academic year in which the members are to serve on the Committee. Members of the Academic Integrity Committee shall serve staggered two-year terms with half of the members being elected each year. 

A list of eligible candidates shall be distributed to the faculty as a ballot and each faculty member may cast up to two votes divided as he or she chooses among candidates named on the ballot provided that no more than one vote shall be cast for any single candidate. Multiple votes by a voting faculty member for a single candidate shall be counted as a single vote. 

The two individuals with the highest number of votes shall serve on the Committee for the following two academic years.

ARTICLE IX. AMENDMENTS 

Except for Article VI, Section 1, these bylaws may be amended by a two-thirds majority of members voting. Proposed changes shall be published and distributed to the faculty with the written notice and agenda of the faculty meeting at which the changes shall be discussed and possibly modified. The vote on the changes shall be by mail ballot of all faculty in residence with a minimum of five working days to respond. Article VI, Section 1, of these bylaws may be amended as indicated in the University Statues.